Job Description

MPA Recruitment is currently supporting the Northern Health and Social Care Trust in the recruitment of a Team Secretary- Band 3 based at Whiteabbey Hospital, in Whiteabbey.

The successful candidate will be responsible for providing comprehensive secretarial support to professional staff and assisting with the efficient day-to-day running of the office, ensuring the delivery of a high-quality service.

Working Hours and Pay:

• Hours: Monday to Friday, 9:00 AM – 3:30 PM
• Rate: £12.71 per hour
• Payment: Weekly
• Additional: Holiday entitlement included

Key Duties and Responsibilities:

• Type reports, memos, letters, forms etc to a high standard, as required from manuscript, audio and notes using a word processing system or through digital dictation.
• Arrange and provide administrative support at meetings including minute taking and issuing of relevant documentation (at base or other locations as required)
• Take appropriate action in relation to mail, telephone and other enquiries ensuring effective messaging and ‘bring forward’ systems are in place and necessary follow up action is taken.
• Liaise with outside agencies and other disciplines, dealing with enquiries as appropriate.  
• To extract electronic and manual data from relevant information systems as required.
• Telephone duties; dealing with departmental queries which will include taking and passing on clear and concise messages and obtaining and passing on information.
• Collecting and collating daily statistical information as required in line with targets.
• Develop, maintain and update spreadsheets and databases using the Microsoft Office suite.
• Maintain and ordering stock as and when required.
• Maintain confidentiality within and without the workplace at all times.
• Through his/her own actions, ensure adherence to the Principles of Equality and Human Rights legislation.

Essential Criteria:

  Qualifications:

• 4 GCSEs (Grade A–C), including English Language and Mathematics.

  Experience:

• Minimum of 1 year’s paid clerical experience in an office environment, including use of Microsoft Office applications.