Job description

MPA Recruitment is currently supporting the Northern Ireland Housing Executive in the recruitment of a Band 3 Administration Officer to work alongside our recruitment team.

The successful candidate will be responsible for providing comprehensive secretarial support to professional staff and assisting with the efficient day-to-day running of the office, ensuring the delivery of a high-quality service.

Working Hours and Pay:

• Hours: Monday to Friday, 9:00 AM – 5:00 PM
• Rate: £13.69 per hour
• Payment: Weekly
• Additional: Holiday entitlement included

Key Duties and Responsibilities:

• Type reports, memos, letters, forms, and other documents to a high standard using word processing software or digital dictation.
• Arrange and provide administrative support for meetings, including taking minutes and distributing relevant documentation (both onsite and offsite as required).
• Open, sort, and distribute incoming mail; prepare and process outgoing mail.
• Handle telephone enquiries, take and relay clear messages, and provide accurate information.
• Record and share information from the on-call team, ensuring timely communication with relevant departments.
• Create, maintain, and update spreadsheets and databases using Microsoft Office.

Essential Criteria:

• Qualifications:
• 4 GCSEs (Grade A–C), including English Language and Mathematics.
• Experience:
• Minimum of 1 year’s paid clerical experience in an office environment, including use of Microsoft Office applications.
• IT Proficiency: Intermediate