This position is responsible for ensuring the accuracy and integrity of financial operations, with a primary focus on employee expense management, departmental budget oversight, cross-border accounting compliance, and the day-to-day supervision and mentorship of junior accounting staff. The ideal candidate is a detail-oriented accounting professional with strong technical skills, cross-border regulatory knowledge, and the ability to collaborate effectively across all levels of the organization.

Key Responsibilities

Employee Expense Review & Management

• Review, audit, and approve employee expense reports in accordance with company policy for all US and Canadian staff
• Identify irregularities, policy violations, and misclassifications; follow up with employees and managers to resolve discrepancies
• Maintain and update the employee expense policy in alignment with IRS regulations (US) and CRA guidelines (Canada)
• Analyze expense trends and present findings to management with recommendations for cost controls

Departmental Budget Review & Analysis

• Collaborate with department heads to develop, monitor, and analyze annual operating budgets across all business units
• Prepare monthly and quarterly budget-vs-actual variance reports with written commentary for leadership review
• Provide financial guidance to non-finance managers to support informed spending decisions
• Identify and flag budget overruns early, recommending corrective actions as appropriate
• Assist in the development of forecasts and multi-year financial plans in coordination with the Controller

Supervision & Mentorship of Junior Accountant(s)

• Provide day-to-day direction, review, and quality control for work completed by junior accounting staff
• Assign tasks, set priorities, and manage workload distribution to ensure departmental deadlines are met
• Train and develop junior staff on accounting processes, system usage, and professional best practices
• Conduct informal performance check-ins and provide constructive feedback on an ongoing basis
• Escalate performance concerns to the Controller or HR as warranted

General Corporate Accounting

• Prepare and post journal entries for accruals, prepaid expenses, deferrals, and intercompany transactions
• Perform monthly and year-end close activities, including account reconciliations and trial balance reviews
• Support external audit processes by preparing schedules, supporting documentation, and responding to auditor queries
• Assist in the preparation of year-end financial statements in accordance with GAAP (US) and ASPE/IFRS (Canada)
• Maintain fixed asset schedules and ensure appropriate depreciation methods are applied per jurisdiction

Cross-Border & Compliance Responsibilities

• Ensure financial transactions comply with applicable US and Canadian tax laws, including HST/GST, PST, and sales tax requirements
• Maintain currency and awareness of changes in accounting standards and tax regulations in both countries
• Coordinate with external tax advisors and legal counsel as required for cross-border transactions

Systems & Process Improvement

• Maintain and optimize the use of accounting software (Microsoft Business Central Dynamics ERP)
• Identify opportunities to streamline accounting workflows, improve internal controls, and reduce manual processes
• Participate in system implementations or upgrades as a key Finance team stakeholder
• Develop and maintain standard operating procedures (SOPs) for core accounting functions

Qualifications and Requirements

Education

• Bachelor's degree in Accounting, Finance, or a related field (required)
• CPA designation or in the process

Experience

• Minimum 3-4 years of progressive accounting experience, preferably in a professional services or consulting environment
• Prior experience with multi-currency, cross-border (Canada/US) accounting operations is highly desirable
• Experience supervising or mentoring junior accounting staff is an asset

Technical Skills

• Proficiency in accounting software (major Accounting ERP)
• Advanced Microsoft Excel skills (pivot tables, VLOOKUP/XLOOKUP, financial modeling)
• Working knowledge of Canadian (ASPE/IFRS) and US (GAAP) accounting standards
• Familiarity with expense management platforms (e.g., Concur, Expensify, Ramp)

Core Competencies

• Exceptional attention to detail and commitment to accuracy
• Strong analytical and problem-solving skills with the ability to synthesize complex financial data
• Excellent written and verbal communication skills; ability to present financial concepts to non-finance stakeholders
• High degree of professional integrity and confidentiality
• Collaborative, team-oriented mindset with a willingness to support across functional areas
• Ability to manage competing priorities and meet deadlines in a fast-paced environment