Location: Ulster Hospital
Hours: Part-Time – 22.5 hours per week 

Working Hours: To be agreed with the successful candidate between 8:00am–12:30pm and 9:00am–1:30pm
Salary: £12.75 per hour
Contract: Temporary – no fixed end date

About the Role:

MPA Recruitment is currently seeking to recruit a Band 3 Medical Legal Secretary to join the Emergency Department at Ulster Hospital.

The successful candidate will provide administrative and secretarial support within a busy healthcare environment, with a particular focus on processing medical-legal requests received from Solicitors, PSNI and Litigation teams.

This is an excellent opportunity for an organised and detail-focused administrator or secretary who is comfortable handling confidential information and managing a varied workload.

Key Responsibilities:

Medical-Legal Administration

• Receive and process medical-legal requests for patient notes and information.
• Deal with requests received from Solicitors, PSNI and Litigation teams.
• Retrieve and order patient notes from storage as required.
• Ensure documentation and requests are processed accurately and efficiently.
• Maintain confidentiality when handling sensitive patient and medical information.

General Administration

• Open, sort and distribute incoming post.
• Answer incoming telephone calls and deal with enquiries professionally.
• Carry out photocopying and other general administrative duties.
• Maintain accurate filing systems and records.
• Organise and manage paperwork in accordance with departmental procedures.
• Provide general administrative support to the Emergency Department as required.

What We’re Looking for?

• Previous experience in an administrative, clerical, secretarial or medical administration role.
• Excellent organisational skills and attention to detail.
• Good written and verbal communication skills.
• Ability to handle confidential and sensitive information appropriately.
• Good telephone and customer service skills.
• Ability to manage and prioritise workload effectively.
• Good IT and administrative skills.
• Ability to work independently and as part of a team.
• Previous experience within a healthcare, legal or administrative environment would be advantageous.

Additional Information:

• An Access NI Check may be required for this role.

What we can offer you:

• Weekly pay
• Holiday pay
• Pension contribution
• 24/7 support from our dedicated recruitment consultants
• Access to a wide range of public sector opportunities
• Ongoing role availability – if one placement ends, we aim to secure another

Why Apply?

• Gain valuable experience within the Health & Social Care sector
• Develop your administrative and medical-legal skills
• Work within a professional healthcare environment
• Gain valuable experience handling confidential patient information
• Enjoy a consistent Monday to Friday morning working pattern

MPA Recruitment is an equal opportunities employer.