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Band 3 Personal Secretary

Job description

MPA Ballymena are currently working alongside NHSCT to recruit a Band 3 Personal Secretary.

The role will involve the candidate to provide secretarial services to a senor member of staff.


  • Maintain confidentiality in relation to all matters within the office

  • Deal with the Heads of Service general correspondence and be required to analyse all incoming mail / e-mails / information and ensure it is dealt with in an effective, efficient and prompt manner

  • Maintain computerised records as appropriate.

  • Servicing meetings including preparation of agendas, preparation and distribution of papers, minute taking and follow up action where necessary.

  • Record and prepare statistics, as required by the Trust.

  • Sourcing locations of where meetings are held to assist the Heads of Service.

  • Screen and re-direct as necessary all incoming and outgoing telephone calls.

  • Participate in the agreed system of staff appraisal and personal development within the Trust.

  • Co-ordination of actions to all enquiries ensuring that they are dealt with by relevant individuals within appropriate timescales and that any exceptions are reported..

  • Liaise with all disciplines of staff within the Trust as appropriate.

  • Undertake any other duties that may be assigned from time to time within the framework of the post.

Qualifications / Experience Required

  • 5 GCSEs at Grades A-C including English Language or equivalent / higher qualification and 1 years’ experience in a clerical / administrative role


  • 2 years experience in a clerical / administrative role

  • Experience in the use of Microsoft Office products including Word and Excel or equivalent


  • Mental Health background or an interest in mental health issues.

  • Hold a current drivers licence and have access to a car

  • Ability to take minutes of a meeting

  • Basis Access NI check

Hours and Pay

  • 37.5 hours per week

  • Monday - Friday 9am - 5pm

  • £11.11- Weekly Pay

Interested? Please Apply!!

Please contact Sonya Hooper on +44 (0)28 254 201 36 or send an up to date CV to speak further about this opportunity.

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