Job description
MPA Ballymena are currently working alongside NHSCT to recruit a Band 3 Personal Secretary.
The role will involve the candidate to provide secretarial services to a senor member of staff.
KEY DUTIES / RESPONSIBILITIES
Maintain confidentiality in relation to all matters within the office
Deal with the Heads of Service general correspondence and be required to analyse all incoming mail / e-mails / information and ensure it is dealt with in an effective, efficient and prompt manner
Maintain computerised records as appropriate.
Servicing meetings including preparation of agendas, preparation and distribution of papers, minute taking and follow up action where necessary.
Record and prepare statistics, as required by the Trust.
Sourcing locations of where meetings are held to assist the Heads of Service.
Screen and re-direct as necessary all incoming and outgoing telephone calls.
Participate in the agreed system of staff appraisal and personal development within the Trust.
Co-ordination of actions to all enquiries ensuring that they are dealt with by relevant individuals within appropriate timescales and that any exceptions are reported..
Liaise with all disciplines of staff within the Trust as appropriate.
Undertake any other duties that may be assigned from time to time within the framework of the post.
Qualifications / Experience Required
5 GCSEs at Grades A-C including English Language or equivalent / higher qualification and 1 years’ experience in a clerical / administrative role
Or
2 years experience in a clerical / administrative role
Experience in the use of Microsoft Office products including Word and Excel or equivalent
Essential
Mental Health background or an interest in mental health issues.
Hold a current drivers licence and have access to a car
Ability to take minutes of a meeting
Basis Access NI check
Hours and Pay
37.5 hours per week
Monday - Friday 9am - 5pm
£11.11- Weekly Pay
Interested? Please Apply!!
Please contact Sonya Hooper on +44 (0)28 254 201 36 or send an up to date CV to speak further about this opportunity.
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