LOCATION: Belfast
HOURS: Full-Time (37.5 hours)

MPA Recruitment is currently recruiting on behalf of our public sector client for an Executive Assistant (Band 4) based in Belfast. This is an excellent opportunity for an experienced administrator or PA to provide high-level administrative and secretarial support to senior managers and programme teams within a busy healthcare environment.

The post holder will provide effective, proactive and comprehensive executive administrative support to the Chief Executive Officer and Director of Education/Postgraduate Medical Dean [DoE/PGMD] in the performance of their duties; and contribute to the effective and efficient administrative management of the corporate business of.

The post holder will act as a conduit between the offices of the Chief Executive and the DoE/PGMD with staff and stakeholders. This includes ensuring the effective and efficient servicing of the Senior Management Committee Meetings, providing practical and timely support to Senior Managers in implementation of communal workflows.

Key Responsibilities:

• To act as the first point of contact for the CEO and DoE/PGMD in dealings with the Department, SPPG, Public Health Agency and HSC Trusts and other statutory organisations, particularly in relation to the receipt of policy updates, practice notes and consultation requests.
• To handle complex, confidential and sensitive information in relation to the work of the wider Senior Management Team, and to use initiative to determine importance of work and level of urgency.
• To assist the CEO and DoE/PGMD in the early management of issues that may arise from time to time.
• To assist the CEO and DoE/PGMD with administrative duties associated with their roles and drafting requested work for their review as appropriate.
• To contribute to the development, implementation and delivery of chief executive office strategy and services, through research, report writing and administrative support, ensuring integration with wider corporate and strategic objectives.
• To contribute to the development, implementation and delivery of DoE/PGMD office strategy and services, through research, report writing and administrative support, ensuring integration with wider corporate and strategic objectives.
• To contribute to the development and maintenance of systems, processes and procedures designed for the effective and efficient operation of the Office of the Chief Executive, the Senior Management Committee, the SMC Education Forum and the tracking of information and data.
• The post-holder will use IT/computing systems to capture, store, analyse, interpret and present data & information from a wide range of sources for inclusion in reports.
• To arrange meetings on behalf of the CEO and DoE/PGMD with staff and all relevant stakeholders.
• To provide a confidential and comprehensive administrative support service for CEO and DoE/PGMD meetings e.g. one-to-one meetings, fitness to practise, NIMDTA and regional Working Groups, etc.
• To assist the CEO and DoE/PGMD with preparation of business cases and governance compliance documentation.

What We’re Looking for?

Essential Criteria

GCSE Maths and GCSE English (A-C) OR equivalent qualification to demonstrate literacy and numeracy OR higher qualification

AND

2 A Levels OR equivalent OR higher qualification

AND

18 months’ relevant experience*

OR

A minimum of 3 years’ relevant experience*

* Relevant experience is defined as working in an office environment carrying out administrative duties such as preparing letters/correspondence, maintaining systems/databases, communicating with stakeholders.

Additional Information:

• An Access NI Check may be required for this role.

What we can offer you:

• Weekly pay.
• Holiday pay.
• Ongoing support from a dedicated MPA Recruitment Consultant.
• Opportunity to gain valuable experience within a leading public sector organisation.
• Full-time office-based position with regular working hours.
• Potential for contract extension depending on service requirements.

Why Apply?

• Join a busy and professional healthcare environment.
• Develop your skills supporting senior management.
• Gain valuable public sector experience.
• Work within a supportive and collaborative team.
• Build experience in diary management, stakeholder engagement, and executive support.

MPA Recruitment is an equal opportunities employer.