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Estates Officer

Job description

Job Role: Band 6 Estates Officer

To support the Facilities Manager in a range of Building, Mechanical & Electrical operational maintenance services across the Trusts’ Estate, in the delivery of a ‘fit for purpose’ estate, to ensure compliance with relevant legislation and regulations, and supports the effective and efficient delivery of the NIAS Estate function.


Location – Knockbracken

Hours of Work – 37.5 hpw:  8.45am – 5pm, Monday to Thursday and 9am – 4pm on Friday

Contract – 6 months

Salary - £17.24 per hr


Main Responsibilities


To support the Facilities Manager in the management of Estates Maintenance Contracts / Contractors to provide an effective Estates / Facilities management Service that will deliver an estate that is safe, and ‘fit for purpose’, in line with operational needs.

To work with managers and contractors to ensure compliance with the relevant statutory obligations including health and safety and environmental legislation, in the delivery of an effective estates management service.

To proactively assist in the delivery of major and minor works projects, reactive, remedial, and planned maintenance programmes in a cost effective, structured, and timely fashion.

To ensure compliance with financial and procurement rules and ensure good governance in the estates budget and management of contractors.

To enable NIAS to deliver its statutory and regulatory requirements including the delivery of planned, preventative, and reactive maintenance programmes to address the issues in the NIAS estate.

To liaise with suppliers and service providers to ensure that they meet performance of facilities related service level agreements and a range of maintenance contracts.

To ensure utilities conservation and maximise energy efficiency for the future.

To deliver the estates function in line with the Corporate Environmental Management Framework to ensure facilities are being managed in a consistent manner, meeting the Operational needs of the Trust.

To undertake surveys to identify works packages e.g. refurbishment schemes, building fabric, mechanical and electrical upgrades, fire alarm installations etc.

To undertake estates related project work as directed by the Facilities Manager using the principles of good project management.

To contribute to the performance of the team by achieving objectives in line with service level agreements, or equivalent, ensuring that maximum benefit is derived from the service provided.

To manage and monitor facilities performance against agreed KPIs and milestones.

To assist with the preparation of business cases, tenders, and quotations in line with financial and procurement regulations, policies and procedures and corporate timescales.

To manage and monitor capital and revenue expenditure against allocated budgets.

To contribute as required to the preparation of the estate’s strategy and associated plans.

To maintain an up-to-date knowledge of organisational policies and procedures at a corporate and local level.

To undertake the duties in such a way as to enhance and protect the reputation and public profile of the NIAS.

To be responsible for promoting, upholding, and implementing all NIAS policies, plans and procedures and those relating to legal requirements such as equality, health and safety, data protection and freedom of information, etc.

To ensure effective working relationships with key internal stakeholders including Heads of departments, Area Managers, Station Officers and Supervisors, other relevant line managers and employees throughout the Trust and representative bodies as required.

To maintain facilities related databases using a range of CAFM software packages.

To undertake any other duties which may be assigned to meet organisational need and the change agenda, and which are reasonably regarded as within the nature of the duties, responsibilities, and grade of the post as defined.


Essential Criteria:


Possess a HNC level qualification in a relevant subject e.g. Energy and Building Services Engineering; Facilities Management; Surveying, Construction in the Built Environment etc


Have at least 5 years’ relevant experience within the Construction Industry, Facilities / Estates management role.

Demonstrable experience of managing and delivering effective solutions for a facilities/estates function in 2 of the following 3 areas:


·      Building, Surveying and Maintenance

·      Mechanical Engineering Services

·      Electrical Engineering Services


Can demonstrate the following: -


·         experience of successfully managing estates/facilities contracts.

·         excellent planning, communication, and organisational ability.

·         ability to work under pressure of multiple deadlines.

·         strong interpersonal and influencing skills.

·         a strong customer orientation.

·         Microsoft Office proficient especially Word, Excel & Outlook

·         Ability to work with minimal guidance and monitoring. Work on own initiative in a demand driven environment.

·         To be flexible and adaptable to change.

·         Possess a full, current UK driving licence and have access to a form of transport which enables them to fulfil the full requirements of the job.


Desirable Criteria:

·         Possess a qualification in Health and Safety such as the NEBOSH Certificate.

·         Have experience of working within the Health Sector, local government, or wider public sector.


·         Demonstrable experience in the use of CAD architectural drawing software

·         Demonstrable experience in the use of CAFM software