JOB TITLE : CORPORATE BUSINESS OFFICER BAND 6

MPA Recruitment, on behalf of our public sector client is seeking a Corporate Business Officer to provide high-level administrative and business Support.

The post-holder will be responsible for monitoring compliance with Legislation, Corporate Policies and DoH guidance governing the operation. They will provide secretariat support as and when required. The post-holder will be the lead for the facilities management of Office/s and will be the direct point of contact.

The post-holder will provide specialist advice and guidance to all staff in Office/s ensuring compliance with relevant guidance/standards

Location: Belfast
Hours: 37.5 hours per week
Salary: £19.78 per hour
 

KEY DUTIES / RESPONSIBILITIES

• Provide specialist governance advice and high-quality secretariat support to Local Commissioning Groups  and Committees, ensuring compliance with legislative requirements, corporate governance standards, and organisational policies.
• Manage committee operations, including agenda planning, preparation of briefing papers, minute-taking, action tracking, and advising Chairs and senior leaders on governance matters.
• Act as the primary liaison for Committee Chairs, Members, senior management, stakeholders, service users, community groups, and the public, handling sensitive enquiries and confidential information.
• Coordinate annual committee schedules, public meetings, workshops, member visits, and stakeholder engagement activities, ensuring effective collaboration across the organisation.
• Lead facilities management across offices, overseeing office accommodation, relocations, health and safety compliance, fire safety, first aid, risk assessments, contractor management, and facilities-related projects.
• Manage office accommodation planning, space utilisation, contracts, and budgets, ensuring value for money and compliance with health and safety legislation.
• Collate, analyse, and report complex organisational data to support Department of Health submissions, business cases, strategic planning, and operational decision-making.
• Develop and maintain secure records management systems, corporate records, committee documentation, and accommodation agreements in line with legislative and organisational requirements.
• Build and maintain effective working relationships with senior leaders, organisations, government bodies, auditors, community representatives, and external stakeholders to support collaborative working and organisational objectives.

ESSENTIAL CRITIERIA

1a) GCSE Mathematics & English (Grades A-C) OR Equivalent qualification to demonstrate • University Degree or a recognised professional qualification or equivalent qualification and at least 2 years’ experience in the last 5 years in a role involving staff management, facilities management, servicing of formal meetings with senior staff, and advising on corporate governance issues

OR

• HND/HNC or equivalent (NQF Level 5) and at least 3 years’ experience in a role involving staff management, facilities management, servicing formal meetings with Senior staff and advising on Corporate Governance issues.

OR

• Worked for at least 5 years in the last 7 years in a role involving staff management, facilities management, servicing formal meetings with Senior staff and advising on Corporate Governance issues.

• Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment.  This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by The Organisation which will permit them to carry out the duties of the post.

SKILLS  / ABILITES / KNOWLEDGE

Demonstrate a knowledge and understanding of corporate governance requirements;

• A minimum of 3 years’ experience in a leadership role, delivering objectives, including those relating to Health and Safety,

• Fire Safety and Security and facilities management which contribute to the performance and objectives of an organisation;

• A minimum of 3 years’ experience, working with a diverse range of external and internal stakeholders;

• A minimum of 3 years’ experience in staff management;

• Proven experience in planning the activities of a Board and/or Committees in line with the corporate timetable;

• Effective verbal and written communication skills to meet the needs of the post in full, including minute taking. 

• Excellent communication (written and verbal), negotiation, interpersonal and team working skills with the ability to persuade and influence a wide range of internal and external stakeholders .

• Demonstrate ability to deal with complex matters or sensitive issues in a clear and decisive manner.

• Demonstrate experience and ability in the planning, management and organisation of corporate services, ensuring the best levels of efficiency and effectiveness while maintaining appropriate quality standards.

• Demonstrate capacity to work effectively as part of a local management team.

• Strong organisation and time management skills, including the ability to manage a complex workload.

• Working knowledge and experience in Facilities Management, including Fire, Health and Safety and Security Management and, in developing, implementing and reviewing policies in these specialist areas to ensure the SPPG meets its statutory requirements.

• Experience in a range of IT applications to create reports, presentations and communications to staff.