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Commercial Property Senior Admin Officer

Job description

Job Title: Commercial Property Senior Admin Officer - 3674


On behalf of our Client, the Northern Ireland Housing Executive, MPA Recruitment welcomes suitable applications for the role of Commercial Property Senior Admin Officer in the Belfast area.


Location: Adelaide Street, Belfast.

Hours of work: 37 hours per week (Monday to Friday: 09.00am to 5pm)

Salary range: £12.38


Your Duties:

  • Maintaining and updating Databases and Systems, including filing of lease and associated housing documents.

  • Processing all team communications in an efficient manner, ensuring responses are issued in a timely manner and records maintained.

  • Maintaining and updating the organisational filing system and implementation of Retention Policy.

  • Managing and maintaining ongoing property and commercial tenant reviews and actions for the surveyors.

  • Preparation and issue of all legal and associated documentation to commercial tenants and carrying out the appropriate landlord requirements.

  • The digitalisation of key documents, which will involve document retrieval and scanning.

  • Dealing with customer queries, including accepting rent payments.

  • Dealing with rent arrears recovery, including preparing necessary documentation for legal action.

  • Processing invoices for payment and ensure accurate recording.

Your Profile:

  • Possess a BTEC Higher or equivalent qualification plus one year of relevant general administrative experience.


  • Possess a BTEC National or equivalent qualification plus two years of relevant general administrative experience.


  • Exceptionally, candidates not holding the above level of qualification but with three years of relevant general administrative experience, may also be considered.

Have significant experience in the following areas:

  • Experience in providing effective administrative support.

  • Experience in the maintenance and development of complex electronic databases or IT support systems using Microsoft packages.

  • Experience of dealing with internal and external stakeholders to achieve business objectives.

  • Experience in the preparation of written reports for senior management.


Additional Information:

  • A Basic Access NI Check is Required at a cost of £16.

How to Apply

To apply for this position please send your CV to

Or for further information and a confidential discussion on this post please call Chris at our Belfast office on 02895 211111

Please ensure your CV is accurate and updated with full personal contact details, education history, qualifications, and employment history.

MPA Recruitment are operating as an Employment Business in relation to this vacancy.


MPA are committed to providing equality of opportunity in employment and welcome applications from all suitably qualified applicants irrespective of gender, marital or family status, religious belief, political opinion, disability, age, race, nationality, or sexual orientation.