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Admin Assistant

Job description

On behalf of our large Public Sector client, MPA are excited to announce that we are recruiting for some fantastic opportunities within the admin and clerical sector in the Belfast area to recruit for Administrative Assistants for numerous positions.

This is a great opportunity for anyone looking to start a career as a Band 2 administrative assistant. Or for candidates with more experience there are Band 3 and Band 4 roles available also.

Ideally successful candidates will be, highly organised, detail-oriented, who has excellent communication skills. As an Administrative Assistant, you will play a crucial role in supporting the daily operations of an office or department.


Location – Various across Belfast

Hours of Work – Full and Part Time positions available

Salary - £11.45 - £16.72 (depending on band/experience)

Contract – Ongoing


What the role entails:

The successful candidate will be required to carry out a range of duties which may include all or some of the following:

·         Support the facility in the process of organising files, documentation, and labels.


·         To support Staff with managing patient documentation. To be aware of requirements for patient files and to support staff in the correct handling of patient information.


·         Effectively handle incoming telephone calls and respond to a range of email enquiries.


·         Collecting and sorting and distributing daily post in line with Confidentiality guidelines.


·         Follow up filing to ensure patient documentation is kept within guidelines, arranging overflow files where appropriate.

·         Support discharge procedures through effective cross-team communication and by ensuring documentation is correct. Present to Senior Professional Team Leads for sign off.

·         Work with Admin Lead to communicate changes in Department and assist in arranging I.T access.


·         Support feedback process by sending out surveys and typing correspondence. Supporting with other written documents as required.


·         General administrative support to Professional teams, including any reasonable request.


·         Work to progress archiving in accordance with GMGR guidelines and work in awareness of new GDPR regulations.


Essential Criteria:


Each role will have its own job specification and essential criteria depending on level of responsibility but as a minimum all candidates must have 4 GCSE’s Grades A-C to include English as well as previous paid experience in the admin/clerical sector

Candidates must also demonstrate:

·         Previous experience in an administrative role is preferred

·         Proficient in computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint)

·         Strong data entry skills with a high level of accuracy

·         Excellent phone etiquette and communication skills

·         Ability to multitask and prioritize tasks effectively

·         Strong organisational skills with attention to detail

·         Ability to work as part of a team.

·         The flexibility to work in a changing environment.


To discuss this fantastic opportunity or any of the other various roles we have within MPA, please contact Jamie or Karen on 02895 211111 or email your CV to or