The role is a full-time role, 37 hours per week, usually undertaken Monday to Friday, however out-of-hours work, including evenings and weekends, will be required, for which time off in lieu will be provided.
The main duties and responsibilities of the role:
The YA Support Officer will be required to undertake a variety of tasks including but not limited to:
· Working directly with a diverse group of young people aged 12-16 to facilitate the day-to-day work of Youth Assembly Committees both online and offline;
· Facilitating maximum participation of Youth Assembly Members through regular contact and support;
· Supporting the delivery of online and offline events and activities associated with the Youth Assembly;
· Assisting in the planning and delivery of the plenary sittings of the Youth Assembly;
· Assisting in the design and delivery of a training programme for members of the Youth Assembly;
· Assisting in designing and delivering communications plans and activities, including through social media and digital platforms;
· Assisting in the administrative work associated with the delivery of the Youth Assembly;
· Collating and preparing the agenda and papers for online and face-to face meetings in a timely and accurate manner;
· Attending meetings, minute taking and capturing actions/notes and proactively following up on actions to ensure timely delivery;
· Record keeping, capturing and reporting data to inform the development of the programme;
· Researching and preparing accurate and timely information;
· Reviewing all incoming correspondence and prioritising next steps as necessary;
· Drafting correspondence ensuring that work is accurate and presented in the corporate format;
· Using electronic systems to produce accurate and timely statistical information or reports to assist decision makers;
· Effectively using Microsoft Office and bespoke internal Assembly software systems and databases to prepare, produce and present documentation including letters, memos, presentations and reports of a consistently high quality;
· Checking and processing invoices for payment through electronic payment system;
Complying with all of the Assembly Commission’s staff policies and procedures including Equal Opportunities and Dignity at Work policies and procedures and all mandatory training requirements;
· Managing information and records in accordance with established policies and statutory requirements; and
· Carrying out other duties that the Assembly Commission reasonably requires
Candidates must have:
At least a primary degree, minimum 2.2 classification, in any subject.
Applications will be considered from applicants with formal qualifications of an equivalent or higher standard to those stated;
At least two years’ experience in a) – d) listed below:
OR Four years’ experience in each of the following:
a) The provision of participative youth led-projects e.g. delivering projects where young people are facilitated to make decisions and have their views heard on issues that matter to them;
b) Planning and organising workload using own initiative to deliver high quality work to deadlines;
c) Communicating accurately and clearly (both in writing and orally) complex or detailed information to stakeholders such as colleagues, managers, customers or members of the public; and
d) Contributing to the planning, allocation, monitoring and evaluation of resources e.g. people, finances.
a) A good knowledge of the structures and role of the Northern Ireland Assembly
b) A good knowledge of the youth sector in Northern Ireland.