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Youth Assembly Support Officer

Job description

The role is a full-time role, 37 hours per week, usually undertaken Monday to Friday, however out-of-hours work, including evenings and weekends, will be required, for which time off in lieu will be provided.


The main duties and responsibilities of the role:

The YA Support Officer will be required to undertake a variety of tasks including but not limited to:

·         Working directly with a diverse group of young people aged 12-16 to facilitate the day-to-day work of Youth Assembly Committees both online and offline;

·         Facilitating maximum participation of Youth Assembly Members through regular contact and support;

·         Supporting the delivery of online and offline events and activities associated with the Youth Assembly;

·         Assisting in the planning and delivery of the plenary sittings of the Youth Assembly;

·         Assisting in the design and delivery of a training programme for members of the Youth Assembly;

·         Assisting in designing and delivering communications plans and activities, including through social media and digital platforms;

·         Assisting in the administrative work associated with the delivery of the Youth Assembly;

·         Collating and preparing the agenda and papers for online and face-to face meetings in a timely and accurate manner;

·         Attending meetings, minute taking and capturing actions/notes and proactively following up on actions to ensure timely delivery;

·         Record keeping, capturing and reporting data to inform the development of the programme;

·         Researching and preparing accurate and timely information;

·         Reviewing all incoming correspondence and prioritising next steps as necessary;

·         Drafting correspondence ensuring that work is accurate and presented in the corporate format;

·         Using electronic systems to produce accurate and timely statistical information or reports to assist decision makers;

·         Effectively using Microsoft Office and bespoke internal Assembly software systems and databases to prepare, produce and present documentation including letters, memos, presentations and reports of a consistently high quality;

·         Checking and processing invoices for payment through electronic payment system;

  • Complying with all of the Assembly Commission’s staff policies and procedures including Equal Opportunities and Dignity at Work policies and procedures and all mandatory training requirements;

·         Managing information and records in accordance with established policies and statutory requirements; and

·         Carrying out other duties that the Assembly Commission reasonably requires
of you.




Essential Criteria:

Candidates must have:


At least a primary degree, minimum 2.2 classification, in any subject.
Applications will be considered from applicants with formal qualifications of an equivalent or higher standard to those stated;
At least two years’ experience in a) – d) listed below:

OR Four years’ experience in each of the following:

a)    The provision of participative youth led-projects e.g. delivering projects where young people are facilitated to make decisions and have their views heard on issues that matter to them;

b)    Planning and organising workload using own initiative to deliver high quality work to deadlines;

c)    Communicating accurately and clearly (both in writing and orally) complex or detailed information to stakeholders such as colleagues, managers, customers or members of the public; and

d)    Contributing to the planning, allocation, monitoring and evaluation of resources e.g. people, finances.


Desirable Criteria:

a)    A good knowledge of the structures and role of the Northern Ireland Assembly

b)    A good knowledge of the youth sector in Northern Ireland.