Senior Secretary (Band 4)

Reference:

BEL/SS

Sector:

Administration

Salary:

£9.83 Per Hour

Benefits:

See Job Description

Town/City:

BELFAST

Contract Type:

Temporary

MPA Belfast are recruiting for a Senior Secretary (Band 4) for our client, NIAS, based at Knockbracken Healthcare Park, South Belfast.

Essential Criteria:

Communicative English, both verbal and written

5 GCSEs at grade C or above, including English/English Language and Maths, or equivalent educational qualifications with:

A minimum of 2 years experience in an administrative or secretarial position to include experience of Microsoft Office Professional Suite or equivalent e.g. word processing, creating spreadsheets, email management, creating databases, Power point presentations.

OR

Three years’ experience in an administrative or secretarial position to include experience of Microsoft Office Professional Suite or equivalent e.g. word processing, creating spreadsheets, email management, creating databases, Power point presentations.

 

Job Duties:

To provide daily administrative and secretarial support functions, including drafting and typing letters, audio typing, data inputting and processing, email management, records management etc.

To organise and maintain diaries as required and to ensure the Director/Assistant Director is well prepared for meetings with relevant supporting agenda and paperwork.

To utilise Microsoft Office applications in order to produce high quality documents, presentations and reports as required.

To deal with incoming emails, faxes and post and ensure effective and timely management of same, ensuring that action is taken and issues prioritised.

To manage telephone calls, enquiries and requests from internal and external stakeholders as required, ensuring that action is taken and issues prioritised.

To ensure that all information is produced in line with current legislation requirements and policies/procedures within the Trust, in a timely, accurate and confidential manner.

To provide administrative services for specific Committees, meetings and projects including organising of meetings, issuing of agendas, supporting documentation and initiating follow-up actions as required. Minute/note taking responsibilities as directed.

To devise and maintain office administration systems to deal efficiently with paper flow; organising and storing paperwork, documents and computer based information eg monitoring/brought forward systems, management information systems, filing systems etc and the implementation of improvements and additions required, in accordance with Trust Policies and Procedures.

To monitor and request orders relating to Office stationery to ensure adequate supplies are maintained.

To arrange travel and accommodation requirements; and provide administrative support to Workshops/events, as required.

To ensure verification of invoices e.g. travel arrangements, course attendance, accommodation and hospitality purposes.

A full job description is available on request.

 

Additional Information:

Hours of work: Mon-Fri, 9am-5pm

Rates of pay: £9.83 p/hour

Holiday pay accrued from first day of employment

Pension Scheme

Weekly pay

Temporary ongoing basis

 

If this vacancy appeals to you, please email your CV/contact details or call 028952 11111