Scale 6 Personal Assistant

Reference

FokPA

Sector

Administration

Salary

up to £13 Per Hour

Town/City

Lisburn

Contract Type

Permanent

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MPA Recruitment are working in partnership with their public sector client to recruit a Scale 6 Personal Assistant for a full-time position, temporary in the Lisburn area.

Duties and responsibilities:

Office Management & Administrative Support for Executive Directors

  • To provide an effective and flexible Personal Assistant service and administrative support function to support Executive Directors in the discharge of their role.

  • To provide an effective telephone, diary and time management service for Executive Directors including the timely preparation and provision of associated papers and the prioritisation of requirements.

  • To co-ordinate organisation of appointments, project meetings and regular meetings to include venues and hospitality.

  • To provide a ‘Strictly Confidential’ secretarial service to Executive Directors and Senior Managers, facilitating a range of internal/external meetings including the production of agenda, minutes, action plans and reports.

  • To monitor, prioritise and follow-up on email and other correspondence to ensure all matters are dealt with in a timely manner.

  • To collate confidential paperwork and associated correspondence, maintaining electronic and hardcopy filing systems as appropriate.

  • To manage individual and contribute to team workloads whilst maintaining standards of accuracy and timeliness when faced with deadlines and/or changing priorities.

  • To develop and maintain effective administrative systems to facilitate the instant retrieval of key documentation/information.

  • To prepare and design a range of reporting formats to support governance activities related to projects and programmes.

  • To provide administrative support to Executive Directors and Senior Managers undertaking investigations including but not limited to fraud, discipline and grievance.

  • To support Executive Directors and Senior Managers in project research.

  • To develop and maintain effective working relationships with key stakeholders internal and external) to ensure that key information can be sourced quickly and deadlines met.

Essential Criteria:

Applicants must provide evidence by the closing date for application that they have:

  • 5 GCSEs at Grade C or above (or equivalent) including English Language.

  • RSA Stage III word processing or equivalent.

  • At least 1 years’ experience as a personal assistant working directly to Executive and/or Non-Executive Directors.

  • Experience using MS packages including Word, Excel, PowerPoint and Access.

  • Demonstrate:

    • excellent planning and organisational skills.
    • ability to work under pressure of multiple deadlines.
    • strong interpersonal and influencing skills.
    • ability to develop and maintain productive working relationships.
    • deliver high quality work with excellent attention to detail.
    • a strong customer orientation.

  • Possess a current driving licence or have access to a form of transport that will permit the candidate to meet the requirements of the post in full.

Desirable Criteria:

  • Have worked as a personal assistant within a public sector body.

  • RSA Stage III Audio Typing.

  • Private & Executive Secretary’s Diploma or equivalent third level qualification.

36.25 hours per week

Lisburn

£13.12 per hour

Full job description can be received upon registration.

I am keen to have an initial discussion with anyone who feels this could potentially be of interest. Please contact Fiona O’Kane at MPA Recruitment on +44 (0)28 952 111 11 or send an up to date CV via the link provided to speak further about this opportunity.