Job description
Job Role: Personal Assistant
We are recruiting for a HR administrator to join the MPA team for our public service client. The successful candidates will provide a professional and confidential personal assistant function, including office management and administrative support, to Directors, Board Members and to the Chairperson/Members of Standing Committees.
Location – Lisburn
Hours of Work – Monday to Friday, 9am-5pm
Salary - £12.86ph
Contract – 6 Months with possible extension
What the role entails:
To provide an effective and flexible Personal Assistant service and administrative support function to support Executive Directors in the discharge of their role.
To provide an effective telephone, diary and time management service for Executive Directors including the timely preparation and provision of associated papers and the prioritisation of requirements.
To co-ordinate organisation of appointments, project meetings and regular meetings to include venues and hospitality.
To provide an effective and flexible Personal Assistant service and administrative support function to support the Board and its Standing Committees in the discharge of their role.
To co-ordinate organisation of Board and Committee meetings to include venues and hospitality.
To provide a ‘Strictly Confidential’ secretarial service to the Board and its Standing Committees, including the timely preparation and provision of agendas and associated papers; and attendance at Standing Committee meetings to take minutes.
To prepare appropriate business cases, tenders and quotations, in line with financial and procurement regulations, policies and procedures and corporate timescales.
To support the production and distribution of service-wide written communications e.g. circulars.
To ensure continued and effective working relationships with key internal and external stakeholders such as Heads of Department, Group Commanders, Area Business Managers and representative bodies.
Essential Criteria:
5 GCSEs at Grade C or above (or equivalent) including English Language.
RSA Stage III word processing or equivalent.
At least 1 years’ experience as a personal assistant working directly to Executive and/or Non-Executive Directors.
Experience using MS packages including Word, Excel, PowerPoint and Access.
Demonstrate:
excellent planning and organisational skills.
ability to work under pressure of multiple deadlines.
strong interpersonal and influencing skills.
ability to develop and maintain productive working relationships.
deliver high quality work with excellent attention to detail.
a strong customer orientation.
Possess a current driving licence or have access to a form of transport that will permit the candidate to meet the requirements of the post in full.
Desirable
Have worked as a personal assistant within a public sector body.
RSA Stage III Audio Typing.
Private & Executive Secretary’s Diploma or equivalent third level qualification.
If you think you meet the criteria, please submit your CV to Michael.McAlinden@mparecruitment.co.uk or call our office on 02895211111 for more information and how to register for this role.