Job description
Job Role: Committee Administrator
The post holder will be responsible for providing a highly effective and efficient administrative support service within the Committee Management team, in what is a demanding and highly pressurised environment, to ensure that the client complies with its regulatory and quasi-legal responsibilities.
The post holder will perform a wide range of administrative tasks, including the scheduling of Committees and fitness to practise hearings, distributing case papers and payment of fees. The post holder will be required to work under pressure while, at the same time, maintaining accurate and quality service levels.
Salary:
£11.53 (Monday to Friday)
What the role entails:
- Responsible for the provision of an extensive administrative support service to the Committee Management function, ensuring that a high level of confidentiality and personal integrity is maintained at all times.
- Take lead responsibility for uploading and distributing hearing materials and other confidential documentation to registrants, Committee Members, Legal Advisers, and solicitors within tight deadlines and with the utmost accuracy.
- Plan and organise Committees, pre-hearing reviews and FtP hearings by liaising and negotiating with a wide range of internal and external stakeholders including Committee Members, Legal Advisers, solicitors, and witnesses within key performance indicators.
- Act as Witness Co-Ordinator. This will include providing witnesses with accurate and quality advice, guidance, and support, identifying risks, and ensuring that risks are escalated appropriately.
- Assist in the development, implementation, and maintenance of procedures in relation to the role of Witness Co-Ordinator. This will include taking a lead role in evaluating the impact of the role of Witness Co-Ordinator and informing the future development of this role.
- Personal responsibility for managing witnesses at hearings, to include keeping them informed of developments and delays during hearings and anticipating and solving problems or conflicts before they escalate.
- Prepare and draft a broad range of written communications including memos, file notes, letters and e-mails that will contain, on a regular basis, sensitive information.
Essential Criteria:
Applicants must possess five GCSEs at Grade A - C, including English Language and Maths or equivalent, and at least one year’s administrative experience within the past five years
or
at least three years administrative experience within the past five years.
Applicants must possess at least one year’s experience in the use of Microsoft Word, Excel and Outlook within a working environment.
Applicants must possess excellent communication and interpersonal skills and be able to work effectively with others as part of a team.
Applicants must have the ability to work within tightly controlled deadlines while following defined regulations and procedures.
Applicants must have the ability to prioritise their own workload and use their own initiative with limited supervision