Job Role Committee Administrator
One of our client’s legislative functions is to ensure that registered service users meet agreed standards of conduct and practice.
The post holder will be required to provide a highly effective and efficient administrative support service, in what is a demanding and highly pressurised environment, to ensure that it complies with its regulatory and quasi-legal responsibilities.
Location - Belfast
Hours of Work - Monday to Friday
Salary - £11.53
What the role entails:
The post holder will be expected to adopt a flexible approach to work and to be able to adapt to changing work patterns and levels accordingly. The post holder will be required to work under pressure while, at the same time, maintaining accurate and quality service levels. The following is a list of the duties and responsibilities in which she / he will be expected to be involved and will be subject to change from time to time.
- Responsible for the provision of an extensive administrative support service to the Committee Management function, ensuring that a high level of confidentiality and personal integrity is maintained at all times.
- Take lead responsibility for uploading, copying and distributing hearing materials and other confidential documentation to registrants, Committee Members, Legal Advisers and solicitors within tight deadlines and with the utmost accuracy.
- Plan and organise Committees, pre-hearing reviews and Fitness to Practise (FTP) hearings by liaising and negotiating with a wide range of internal and external stakeholders including Committee Members, Legal Advisers, solicitors and witnesses within Key Performance Indicators.
- Act as the Witness Co-Ordinator. This will include providing witnesses with accurate and quality advice, guidance and support, identifying risks and ensuring that risks are escalated appropriately.
- Assist in the development, implementation and maintenance of procedures in relation to the role of Witness Co-Ordinator. This will include taking a lead role in evaluating the impact of the role of Witness Co-Ordinator and informing the future development of this role within the department.
- Personal responsibility for managing witnesses at hearings, to include keeping them informed of developments and delays during hearings and anticipating and solving problems or conflicts before they escalate.
- Prepare and draft a broad range of written communications including memos, file notes, letters and e-mails that will contain, on a regular basis, sensitive information.
. At least 6 months’ experience in the use of Microsoft Word, Excel and Outlook within a working environment.
At least 6 months’ experience of maintaining both paper and electronic filing systems.
At least 6 months’ experience of working within a customer focused environment.
English Language and Mathematics GCSEs at Grade A-C, 2 A Levels or equivalent, and at least 18 months’ relevant administrative experience
at least three years’ relevant administrative experience within the past five years.