Band 3 Admin

Reference

FoKB3A

Sector

Healthcare

Salary

Competitive

Town/City

Belfast

Contract Type

Permanent

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MPA Recruitment are working in partnership with their public sector client to recruit a Band 3 Admin for a fulltime post in Belfast.

Key Responsibilities:

  • Answer and screen all incoming telephone calls to effectively deal with relevant queries as first point of contact for referrals;
  • Make appointments and arrange meetings as required for the Team Manager, Designated Officers and Investigating Officers, including multi-disciplinary and interagency meetings and liaisons with professionals, internal and external to the Trust, track management of responses;
  • Arrange suitable venues for meetings, communicating with relevant Trust staff and outside agencies to secure venues;
  • Preparation of documentation for meetings;
  • Input referrals on to Paris system;
  • Recording and distribution of incoming mail;
  • Maintenance and ordering of office supplies and equipment, including stock and non-stock items;
  • Completion of relevant documentation for ordering equipment and tracking.

Word Processing / Minute Taking

  • Providing full confidential word processing service to include accurate transcription and proof reading of all letters, memos, reports, forms, etc;
  • To take minutes of meetings as and when required, upload final accurate version to Paris and distribute appropriately to non-Trust staff;
  • Production of supervision records.
  • Production of induction timetables for new staff members

Essential Criteria:

4 GCSE’s at grade C or above to include English Language or equivalent qualification and one year’s administrative experience.
or
b.  NVQ Level II in Administration and one year’s administrative experience.
or
c.   A minimum of two year’s administrative experience

  • Have excellent communication skills, both orally and in writing
  • Proficiency in the use of Microsoft Applications
  • Excellent numeracy and analytical skills with the ability to apply strict attention to detail
  • An ability to meet deadlines, work across various service areas and work under pressure
  • Ability to relate / communicate with operational staff and senior management through all levels of the organisation

I am keen to have an initial discussion with anyone who feels this could potentially be of interest. Please contact Fiona O’Kane at MPA Recruitment on +44 (0)28 952 111 11 or send an up to date CV via the link provided to speak further about this opportunity.

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