Job description
Job Role: Admin/ Clerical Support - Ukrainian Refugee Resettlement Scheme
MPA are recruiting for a Admin / Clerical Support for a vacant role in a hospital setting within the Knockbracken area.
The post holder will be responsible for a range of duties to ensure the efficient function the resettlement scheme project
Location - Knockbracken
Hours of Work - 37.5 hours per week - Mon - Friday 9am - 5pm
Salary - £10.40 ph
What the role entails:
- Welcoming clients and putting them at ease.
- Monitoring of Waiting Area and notifying clinical staff of clients
- still waiting after their appointment time.
- Operating switchboard.
- Dealing with telephone and personal inquiries at reception in a
- sensitive and confidential manner.
- Taking, recording and relaying of messages accurately.
- Collating, monitoring, and booking of clinical appointments using PARIS and Outlook for clinical staff on a daily basis.
- Typing of appointment letters, reports and miscellaneous documents.
- Liaising with Estate Services in relation to job requests.
- Administrative support function to support project manager
- Maintenance of records including compliance with GDPR requirements
- Acting as a main link for enquiries for programme
- Managing administration of calendars, meetings as required
- Creation of Reports supplied data / content
- Team working
Essential Criteria:
Essential Criteria.
- Four GCSE’s (Grade C or above) to include English Language or equivalent qualifications
OR
Two year’s clerical experience
OR
NVQ Level 2 in administration.
- RSA Stage 2 Word Processing Parts 1 & 2
OR
RSA Stage 2 Typing Parts 1 & 2
OR
Can demonstrate a capable level of ability
Desirable Criteria
- Use of Microsoft Office software - Word, Excel, PowerPoint, Access & Outlook.
- Experience of PARIS client information system.